Free quote generator
Send a quote your client can say yes to.
Price the work, download a clean PDF, and turn it into an invoice when the job is done. No account, no watermark.
A quote is a fixed price you are offering to stand behind. Once your client accepts it, that price is generally binding on you even if the job turns out to be harder than expected — which is what separates it from an estimate, where the final figure is expected to move. Quote when you understand the scope well enough to carry that risk, and estimate when you do not.
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Step 1 of 10
Document
Add your business name, a client name and at least one item.
When to use a quote
- The scope is defined well enough that you can commit to a price
- A client is comparing suppliers and needs a firm figure to decide
- You want written agreement on what is included before starting
- The work is fixed-price rather than billed by the hour
Put an expiry date on it
A quote without one can be accepted six months later at a price that no longer covers your costs. Thirty days is the common default. Use the due date field for the expiry and say so in the notes.
State what is excluded, not just what is included
Most disputes about a fixed price are about scope rather than the number. Listing the obvious exclusions — materials, travel, a second round of revisions — costs a line each and prevents the argument.
Keep the numbering separate
QUO-0001 rather than sharing your invoice sequence. When the quote is accepted you will raise an invoice against it, and having both numbers on the invoice makes the paper trail obvious to your client’s accounts team.